Club Library

BYLAWS

Churchville Photography Club

ARTICLE I: NAME

This organization shall be known as the Churchville Photography Club.

ARTICLE II: GOALS/PURPOSE

The purpose of the Churchville Photography Club shall be the enjoyment of the general art of photography, and the education of its members in techniques and theory to enhance that enjoyment.

ARTICLE III: MEETINGS

Meetings will be held the first and third Monday of each month at the Churchville Nature Center. No formal meetings will be scheduled during July or August unless agreed upon by the Executive Board.

ARTICLE IV: MEMBERSHIP

Membership is open to anyone over the age of 14 interested in photography. Membership is open to both amateurs and professionals.

Visitors are welcomed to Club meetings, and will be requested to become due-paying members after the third visit.

ARTICLE V: DUES

Annual dues are assessed for each fiscal year. Dues of renewing members must be paid by the third Monday in October. Dues paid by new members joining in or after April shall be effective for the remainder of the fiscal year and for the next fiscal year.

Dues shall be set by the Executive Board and changes shall be approved by a 2/3 vote of the membership.

ARTICLE VI: OFFICERS

The following officers shall be elected by the membership: 1) President; 2) Vice-President;

3) Treasurer; 4) Secretary. The term of office shall be one fiscal year. The office of President or Vice-President shall not be held by the same person for more than three consecutive terms except by the approval of the membership.

The President shall preside at all regular and special meetings of the Club and shall administer the affairs of the Club. The President shall make all special committee appointments and shall appoint the chairperson of each standing committee.  The President should serve as or appoint a program chairperson

The Vice-President shall assist the President in the execution of his duties and shall assume the responsibilities in his absence. .

The Treasurer is responsible for all funds collected. The Treasurer and Secretary shall jointly maintain membership records.  The Treasurer shall make available a detailed written report during the months of October, December, March and June. The Secretary shall take minutes at each meeting, perform Club correspondence, and maintain Club archives

ARTICLE VII: EXECUTIVE BOARD

The management of the Club shall be directed by the Executive Board composed of the elected officers, the immediate Past-President and the Chairperson of any standing committees. The Executive Board shall meet to transact the business of the Club as often as necessary, but no less than four (4) times per fiscal year. Generally mid-July, mid-October, mid-January and mid-April. Any five officers or Standing Committee Chairpersons shall constitute a quorum. A simple majority of the quorum shall constitute passage. In the event of a tie vote, the President in his or her absence, the Vice President shall cast the deciding vote.

ARTICLE VIII: COMMITTEES

Standing committees shall consist of the following: Program Committee, Interclub Committee and Website Committees. The President may appoint such special committees as are necessary with the advice and consent of the Executive Board.

ARTICLE IX: FINANCES

Finances shall consist of all Club monies.

All disbursements on behalf of the Club should be by check. The checks shall be signed by the Treasurer or other officer with signatory authority. Receipts for all expenses will be given to the Treasurer. Petty cash can be used for expenses up to $50 per receipt.

The Planning Committee will work within the guidelines set by the Executive Board in establishing the program schedule for the following year.  This budget will be presented to the membership for a vote before mid-June.

All expenditures $50.00 to $100 shall only be made after authorization by three members of the Executive Board.  Expenses over $100 shall be authorized by a majority vote of those present at the meeting at which the item is discussed.

The fiscal year is defined as running from July to June.

ARTICLE X: NOMINATIONS AND ELECTIONS

At least sixty (60) days prior to the election the President shall appoint a Nominating Committee. This Committee shall announce their nominations by the last meeting in April. Elections of Officers shall be held at the last May meeting. New Officers shall assume their responsibilities at the annual picnic or July 1^st, whichever comes first

Election shall be by majority vote of those present at the meeting. Signed proxy ballots submitted to the Secretary prior to the meeting shall be included in the election results. Special elections may be held at any time to fill vacancies left by resignation or impeachment.

ARTICLE XI: REMOVAL FROM OFFICE

All grievances concerning the removal of an Officer due to reasons of dereliction of duty or failure to perform the duties of the position in the best interest of the Club must be in writing and presented to the Executive Board. The Executive Board must investigate the grievance before presenting it to the Club. The Officer in question must be given the opportunity to defend themselves.  The Executive Board should make a proposed decision, and present it to the Club. The Officer must have the opportunity to attend the meeting, if they wish, to defend themselves before the Club. A vote on the motion to remove the Officer shall be taken at the next meeting following the discussion, and passed by a majority vote of the attending membership and submitted signed proxy ballots. All members must be notified of the motion under discussion. Results will be posted in the Members Only section of the Club website and via email.

ARTICLE XII: AMENDMENTS

Amendments to these Bylaws may be proposed by any member of the Club to the Executive Board. If approved by the Board, amendments will be discussed at a general meeting of the Club and brought to a vote at the following general meeting. If the Executive Board does not approve the changes proposed, then the club member proposing the changes must obtain the signatures of twenty percent (20%) of the current membership. The changes will then be open to discussion at a general meeting. The changes will be brought to a vote at the following meeting. The changes shall be incorporated into the Bylaws if approved by a majority vote of the members present or who have submitted proxy votes to the Secretary prior to the vote.

ARTICLE XIII: PARLIAMENTARY AUTHORITY

The rules contained in the current edition of “Robert’s Rules of Order Newly Revised” shall be used as the framework to govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rule of order the Club may adopt.

Written 2/1/88

Revised 12/5/88; 5/1/89; 1/4/93; 4/17/95; 12/4/95; 1/19/98, 12/3/01, 11/5/07, 02/26/2015, 5/18/2015, 4/3/2017